IDIQ Contract for Ventilation Systems Upgrade, Modernization and Maintenance at Various Developments, Citywide

The New York City Housing Authority (“NYCHA”), Supply Management and Procurement Department (“SMPD”), on behalf of the Healthy Homes Unit, Office of Mold Assessment and Remediation (“OMAR”), through this Solicitation, seeks bids from qualified vendors to provide NYCHA with services as referenced below.

The contractor should be familiar with Greenheck and PennBarry roof fan manufacturing, or an equivalent roof fan manufacturer approved by NYCHA. Additionally, familiarity with Greenheck, ALDES, EFLOW, PRICE set of fire, volume damper, and grilles, or an equivalent manufacturer approved by NYCHA for fire, volume dampers and grilles, is essential. Vendor shall make best effort to match the roof fan manufacturer parts with the same manufacturing company (i.e., Greenheck with Greenheck and PennBarry with PennBarry) unless the fan is being replaced in its entirety. The work to be done under this Contract consists of repairing and replacing roof fans, replacing fire and volume dampers and vent cleaning, and providing all necessary personnel and labor, as more fully described in these Contract Specifications, which shall include, but not limited to: 1. Initial development site visits to establish individual development scopes of work. 2. Troubleshooting to determine repairs required for fan and verify power at each fan curb. 3. Replace fan parts such as motor, fan wheel, etc. 4. Using Borescope to identify the duct blockages or air drop. 5. Identify type of blockage material (wood, sheetrock, concrete, etc.) cause the blockage and estimate time for blockage clearance. 6. Vertical duct cleaning and clear blockage if there is any blockage or drop of CFM found. 7. Utilities fans maintenance. 8. Seal the top of riser to prevent air leakage into the riser. 9. Clean the existing backdraft damper, lubricate it, and ensure fully functional. 10. Cleaning of lateral ducts, sealing of lateral sleeve, replacement of fire/balancing dampers and exhaust grill, balancing ventilation exhaust and post measurements of air flow. 11. New motor speed controls installation if any.

Bid Security in the amount of 100% of the “Contract Guaranteed Minimum” as stated in the contract documents is required at the time of submission of vendor’s bid. P&P Bonds in the amount of 100% of guaranteed minimum will be due at time of contract award.

PLA. This Contract shall be subject to the New York City Housing Authority's Project Labor Agreement. The Letters of Assent signed by the Bidder and each proposed Subcontractor must be submitted with your bid.

Term. The Term of this contract is Three (3) years with up to two (2) one-year renewal periods, at NYCHA's sole discretion.

MWBE Utilization Plan/Waiver. All vendors are required to participate in NYCHA's MWBE Utilization Plan. Vendors are required to complete and submit at least ONE of the following items by the due date listed: A. MWBE Utilization Plan: At time of bid submission B. Waiver of MWBE Utilization Plan: At least Seven (7) days prior to bid due date. (Partial Waivers MUST be accompanied by MWBE Utilization Plan) Failure to complete the MWBE Utilization Plan or Waiver may deem your bid non-responsive.

Pre-bid Conference. A non-mandatory virtual Pre-Bid Conference will be held on Wednesday, September 18, 2024, at 11:00 AM, and will be conducted remotely via Microsoft Teams meeting. Although attendance is not mandatory at the Pre-Bid Conference, it is strongly recommended that all interested Bidders attend, and that Bidders thoroughly review bid documents in advance of the meeting. To participate in the Pre-Bid Conference, please follow the instructions below:

Microsoft Teams meeting Join on your computer, mobile app or room device

Option 1: Click here to join the meeting, or copy and paste this link into your browser: 

https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDQ0ZTMzMzgtN2JkZC00NmVjLThiYzUtNGE4N2JiYjUzODBk%40thread.v2/0?context=%7b%22Tid%22%3a%22709ab558-a73c-4f8f-98ad-20bb096cd0f8%22%2c%22Oid%22%3a%22bcce8bf5-5b21-4315-908d-84e642b9748f%22%7d

Meeting ID: 229 618 571 495     Passcode: iVeft6

Option 2: call in (audio only)

+1 646-838-1534,,739797663# United States, New York City

Phone conference ID: 739 797 663#

Vendor Questions are due by no later than 9/26/2024

Question and Answer Release Date by RFQ Amendment: 10/03/2024

Interested vendors are invited to obtain a copy of the opportunity at NYCHA’s website by going to http://www.nyc.gov/nychabusiness. On the left side, click on “iSupplier Vendor Registration/Login” link. (1) If you have an iSupplier account, then click on the “Login for registered vendors” link and sign into your iSupplier account. (2) If you do not have an iSupplier account you can request an account by clicking on “New suppliers register in iSupplier” to apply for log-in credentials. Once you have accessed your iSupplier account, log into your account, then choose under the Oracle Financials home page, the menu option “Sourcing Supplier”, then choose “Sourcing”, then choose Sourcing Homepage”; and conduct a search in the “Search Open Negotiations” box for the RFQ Numbers. We are only accepting electronic bids submitted online via iSupplier. Paper bids will not be accepted or considered. Please contact NYCHA Procurement at procurement@nycha.nyc.gov for assistance. Current Prevailing Wage links are posted on iSupplier under the Quick Links Section. Vendors are responsible for being informed of any updates to the applicable Prevailing Wage Schedule.

Please contact NYCHA Procurement at procurement@nycha.nyc.gov for assistance. See also NYCHA's Procurement Opportunities page at https://www.nyc.gov/site/nycha/business/procurement-opportunities.page

Thank you for your interest. NYCHA looks forward to hearing from you.