21st Century Community Learning Centers Statewide Data Collection & Reporting System

The RFP will be posted to https://www.p12.nysed.gov//compcontracts/co
mpcontracts.html.

The New York State Education Department (NYSED) Office of Student Support Services is seeking proposals for the provision and maintenance of a statewide data collection system for the 21^st Century Community Learning Centers (21^st CCLC) grant program.

The eligible applicants are vendors with the capacity to host and operate a data collection and data reporting application for New York State’s 21^st CCLC sub-grantees. There are currently 152 Round 8 sub-grantees (public school districts, BOCES, charter schools, private schools, nonprofit agencies, city or county government agencies, faith-based organizations, institutions of higher education, Indian tribes or tribal organizations, and for-profit corporations) in New York State operating approximately 380 program sites and serving approximately 70,000 students.

Contingent upon the continuation of federal funding for 21^st CCLC, it is anticipated that NYSED will hold a Round 9 competition that would approximately double the number of grantees, sites and participants as early as July 1, 2027. The data collection and reporting system, for which this RFP is soliciting applications, would need to continue to accommodate Round 8 sub-grantee data collection and reporting while also accommodating Round 9 sub-grantee data collection and reporting in that transition year (anticipated to be 2027). After the federal reporting period in March of 2027, the system would need to archive Round 8 data and continue with the data collection and reporting as specified in this RFP for Round 8 sub-grantees.

*Important: Based on the anticipated transition year (2027), when the Round 8 funding cycle will be ending but sub-grantees will still be required to report their data and during which the potential Round 9 funding cycle will have started, for the purposes of this RFP, the word ‘sub-grantee(s)’ will be inclusive of both Round 8 and potential Round 9 sub-grantee(s)

Subcontracting will be limited to thirty percent (30%) of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel.

NYSED will award one (1) contract pursuant to this RFP. The contract resulting from this RFP will be for a term anticipated to begin April 1, 2025 and to end March 31, 2030.

Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section below.

Service Area: Statewide

Mandatory Requirements: See Mandatory Requirements section of the RFP.